Enterprise Risk & Compliance
Past Payable Audit Services
Generating Enterprise Risk and Compliance Impact
Large enterprises with complex purchasing processes, high-volume transactions, and suboptimal master data are challenged with fragmented processes, inadequate controls and ultimately accounting errors. These challenges are exacerbated by mergers and acquisitions, centralization initiatives, and expansion to new markets and territories.
The key scenarios that result in erroneous payouts include: Data-entry errors and omission; Unauthorized payments; overpayments due to missed discounts, unadjusted advances, and rate mismatches; duplicate payments; unusual purchasing behavior
Genpact designs, transforms, and runs past-payable audit services to identify undue or erroneous vendor payments, recover excess payments, and prevent future leakage by establishing adequate internal controls.
Genpact combines its audit and analytics capabilities and operational process experience to assess organizations' vendor contracts and past-payables data. We identify the source of revenue leaks and recover excess payments made to vendors.
Unlike traditional service providers that have limited incentives to prevent future cash losses, we address the root causes. Our solution has reduced payment leakage by 15-20% year-on-year and has increased cash flow by 2-3% for clients across industries.
Our services include:
- Audits, analyses, and diagnoses of past-payables data and assessments of the causes of cash leakage
- In-depth audits, validation, leakage identification, and reporting to shorten audit cycles with timely and increased recovery
- Recovery-related processes and strategies for collecting outstanding amounts from vendors
- Process and system transformation of controls to prevent future leakage
Our approach enables companies to:
- Identify sources of cash leakage
- Strengthen contract language, improve financial terms, and enhance internal controls
- Leverage findings to plug gaps and improve processes
- Deliver bottom-line savings
Identified non-compliant payments totaling US$27 million and delivered approximately 30% cost savings from vendor audits
A global oil and gas company had a high volume of contract non-compliance and costly vendor audits and was processing inaccurate invoices.
Genpact found out-of-contract items, incorrect rates, billing for excess third-party materials and services, non-compliance with contract terms, and instances in which potential credit was not provided. Genpact helped the client identify non-compliance payments of $27 million, which led to cost savings of approximately 30% when compared to other traditional vendor and payment audits.
Identifying duplicate payments worth $1.5 million and working capital blockage worth more than $1 million
A global petrochemical manufacturing company faced issues with payment processing due to the company's multiple payment methods and difficulties implementing a new payment application globally.
Genpact ran a payment process audit to determine the operating effectiveness of existing controls and recommended processes in line with industry best practices. We identified duplicate payments worth $1.4 million and working capital blockage of more than $1 million.